General Information

The City Procurement Division is directed by Acting Procurement Manager Maria Mayhue, CPPO, who is authorized by the City Council to buy or make commitments on the City’s behalf. The City is mandated by City Charter, as well as City Code and State Statutes. Although individual departments have their specific needs and criteria for purchases, all purchasing activities, including issuance of Purchase Orders, the written quote and sealed bid process are done by the City Purchasing Division.

Procurement is centralized at $10,000. Purchases over this amount must be routed through the City Purchasing Division. The formal sealed bid limit is $50,000 at which notices are placed in the Yakima-Herald-Republic Legal Notice Section and on the City Purchasing web page. Specifications may be picked up, mailed, or downloaded off the web page (preferred). Sealed bids are opened and read publicly in the City Council Chambers, or another designated location. Bid tabs are available online.

If the purchase is for a Public Work and Improvement Project, the City is subject to the current Revised Code of Washington Statutes (RCW’s), Title 39. At the City, Purchasing handles only Limited Public Work under $35,000. Larger projects go through the City’s Engineering Division at 509-575-6111.

Sales Representative Visits

While every effort is made to accommodate visits, it is strongly urged that you call to make an appointment. https://www.yakimawa.gov/services/purchasing.

Deliveries

All deliveries shall be submitted FOB destination, ready for regular and safe operation, unless otherwise requested. Delivery location will be specified at time of order.

Payment

After a purchase order is issued to the contracted vendor, the using department will process the purchase order for payment within 30 days after:

  • Receipt and acceptance of goods, and
  • Receipt of properly completed invoice.

All City Invoices shall be mailed to:
City of Yakima
Accounts Payable
129 North Second Street
Yakima, WA 98901

Disadvantaged and Minority Vendors

In June 1983, Council passed Resolution No. D-4816, Women and Minority Business Enterprise Policy.  It is the policy of the City of Yakima that women and minority business enterprises shall have the maximum opportunity to participate in the performance of work relating to the City’s activities.  To this end, the City is committed to take all necessary and reasonable steps in accordance with state and federal rules and regulations to ensure women and minority business enterprises are given the maximum opportunity to compete for and to perform contracts.

The City reserves the right to accept or reject any or all bids or quotes and are not necessarily bound to accept the low bid or quote.
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